Privacy Policy
Last updated: [add today’s date]
1. Introduction
This Privacy Policy explains how Eventive Games (“we”, “us”, “our”) collects, uses, stores and protects personal data.
We are committed to protecting your privacy and handling personal data in a transparent and secure way, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who we are
Business name: Eventive Games
Owner: Robert Edlin (Sole Trader)
Website: https://www.eventivegames.co.uk
Email: robert@eventivegames.co.uk
Location: United Kingdom
For the purposes of data protection law, Robert Edlin trading as Eventive Games is the data controller.
3. What data we may collect
Depending on the service provided, we may collect limited personal data, including:
- Name or nickname (if entered by a participant)
- Email address (if voluntarily provided)
- Images or photographs (e.g. from interactive experiences or photo-based games)
- Gameplay data such as scores or choices
- Event-related metadata (e.g. date or event name)
We only collect personal data that is necessary for the specific experience or service being delivered.
4. How data is collected at events
When personal data is captured at live events or exhibitions:
- Data is stored locally on the device
- The system is air-gapped, meaning it is not connected to the internet during data capture
- No personal data is transmitted live or shared online at the point of capture
This approach is designed to minimise risk and maximise data security.
5. How data is stored and transferred
Where captured data needs to be delivered to a client or supplier:
- Data is transferred securely and in encrypted form
- Transfers are carried out manually by authorised personnel only
- No open, public, or unsecured transmission methods are used
Once the data has been successfully delivered:
- All local copies are securely deleted
- Personal data is not retained beyond what is necessary for delivery or agreed support
6. How personal data is used
Personal data is used solely for legitimate business purposes, including:
- Delivering interactive games or digital experiences
- Providing event-based services
- Supplying agreed outputs to a client
- Supporting or troubleshooting a service if required
We do not:
- Sell personal data
- Use personal data for marketing without explicit consent
- Share personal data with unrelated third parties
7. Legal basis for processing
We process personal data under one or more of the following legal bases:
- Consent – where individuals voluntarily provide their data
- Contract – where processing is necessary to deliver a service
- Legitimate interests – where processing is required to operate an interactive experience and does not override individual rights
8. Data retention
Personal data is retained only for as long as necessary:
- Event data is typically deleted shortly after delivery to the client
- Any retained data is kept for the minimum period required for operational or contractual reasons
- Data is securely deleted once no longer needed
9. Data security
Appropriate technical and organisational measures are taken to protect personal data, including:
- Local, offline data storage during capture
- Encrypted data transfers
- Restricted access to devices and systems
- Secure deletion procedures
10. Your rights
Under UK GDPR, individuals have the right to:
- Access their personal data
- Request correction of inaccurate data
- Request deletion of their data
- Restrict or object to processing
- Withdraw consent where consent was given
Requests can be made using the contact details below.
11. Contact details
If you have any questions about this Privacy Policy or how personal data is handled, please contact:
Email: robert@eventivegames.co.uk
Business: Eventive Games
Owner: Robert Edlin (Sole Trader)
12. Changes to this policy
This Privacy Policy may be updated from time to time. Any changes will be posted on this page with an updated revision date.
If you attended an event where our interactive experience was running and you have questions about your data, please email us and include the event name and date so we can help quickly.